Current Opportunities

Careers at Torys

Torys LLP is a highly respected international business law firm with offices in Toronto, New York, Calgary, Montréal and Halifax. 

As a Torys employee, you will enjoy both an exciting, fast-paced work environment and a supportive, collegial and team-based culture. We take pride in our ability to attract and retain individuals who excel in their respective fields. We do this by providing stimulating work and learning and development opportunities, as well as a competitive compensation and benefits package. Our multidisciplinary teams work together to offer seamless cross-border services to our clients all over the world. Dedication to professional excellence and outstanding client service is Torys’ hallmark. Of equal importance is our commitment to maintaining a collegial working environment – one that brings together individuals with diverse backgrounds, personalities and styles in an atmosphere of friendship and team spirit. 

At Torys, diversity is a core strength. We thrive on the multifaceted and unique perspectives and talents of our people believing that diverse viewpoints, backgrounds and experiences enrich our professional lives, strengthen the quality of our work and improve our ability to respond to the full spectrum of our clients’ needs. Our commitment to diversity informs our recruitment, retention, development and advancement practices with respect to all of our members. 

Primary Contacts

  • Legal Professionals (Toronto)

    Georgia Brown

    Director, Legal Recruitment & Student Development

    [email protected]

    416.865.8216

  • Legal Professionals (Calgary)

    Jocelyn Harris

    Director, Professional Resources ＆ Administration

    [email protected]

    403.776.3708

  • Legal Professionals (New York) and Firm Administration (New York)

    Dana Schuessler

    Director, Professional Resources ＆ Administration

    [email protected]

    212.880.6206

  • Legal Professionals (Halifax and Montréal) and Law Clerks, Agents and Paralegals (all offices)

    Kimberly Sheldrake-Head

    Director, Professional Resources

    [email protected]

    416.945.7707

  • Legal Secretarial Support and Firm Administration

    Jenny Tavares

    Director, Human Resources

    [email protected]

    416.865.7519

Lawyers

Position Overview

We are seeking a mid- to senior-level private equity/M&A associate to join our dynamic and busy corporate group in New York. For more information on our Private Equity practice, please click here.

Skills & Experience

An ideal candidate will have:

  • significant private equity/M&A deal experience, including: advising private equity/institutional clients and their portfolio companies on buyout transactions, co-investment, joint venture and co-sponsor transactions and add-on acquisitions;
  • the ability to run transactions with limited supervision;
  • excellent interpersonal skills and a willingness to collaborate;
  • a superior client service orientation and a strong work ethic;
  • approximately 5 to 7 years of relevant NY‐law transactional experience in a law firm setting;
  • the ability to work well both independently and in a team-oriented environment; and
  • good judgment.

You must be a member in good standing of the New York bar.

Applications

To apply for this opportunity, please submit your résumé, list of representative transactions and transcripts by email to [email protected]. Applications should be addressed to Dana Schuessler, Director of Professional Resources & Administration.

Compensation

The Firm pays market salaries to our attorneys. As such, below is the current associate base salary scale:

• 1st year: $225,000
• 2nd year: $235,000
• 3rd year: $260,000
• 4th year: $310,000
• 5th year: $365,000
• 6th year: $390,000
• 7th year: $420,000
• 8th year+: $435,000

Position Overview

Torys is currently seeking a tax associate with relevant experience ranging from 2 to 5 years to join our dynamic U.S. tax group in our New York office. Torys is a globally recognized international business law firm with a reputation for quality, innovation and teamwork. Our Tax Practice represents institutional clients in significant U.S. and cross-border corporate transactions and business operations. Our team approach leverages our expertise from across our practice areas, including M&A, securities, real estate, and competition and foreign investment review. Torys has offices in Toronto, New York, Calgary, Montreal and Halifax.

Skills & Experience

An ideal candidate will have:

  • at least three years of experience in a U.S. law firm tax practice with broad tax experience in U.S. and cross-border transactions, including M&A;
  • excellent legal research and writing skills;
  • excellent interpersonal and drafting skills and a willingness to collaborate;
  • a superior client service orientation and a strong work ethic;
  • a demonstrable curiosity and interest in tax law; 
  • the ability to juggle and take primary responsibility for multiple files; and
  • the ability to work well both independently and in a team-oriented environment.
The candidate must be a member in good standing of the New York bar.
 
Applications

To apply for this opportunity, please submit your résumé, list of representative transactions and transcripts by email to [email protected]. Applications should be addressed to Dana Schuessler, Director of Professional Resources & Administration.

Compensation

The Firm pays market salaries to our attorneys. As such, below is the current associate base salary scale:

• 1st year: $225,000
• 2nd year: $235,000
• 3rd year: $260,000
• 4th year: $310,000
• 5th year: $365,000
• 6th year: $390,000
• 7th year: $420,000
• 8th year+: $435,000

Position Overview

Torys LLP is seeking a Practice Counsel to be part of our Knowledge and Innovation team and work directly with our capital markets and M&A practice groups. The successful candidate will report directly to the Chief Knowledge & Innovation Officer.

Key Accountabilities
  • Stay on top of proposed rule changes, recent developments and trends in capital markets and M&A, and provide timely updates to practitioners.
  • Develop and manage our capital markets and M&A internal resources.
  • Create legal content for our internal practice pages and external website.
  • Author publications to clients.
  • Teach in our corporate CLE program.
  • Respond to daily questions from our practitioners.
  • Support client and business development initiatives.
Skills & Experience
  • An LLB or JD degree with an excellent academic record from a reputable law school. Must be in good standing with the Law Society of Ontario.
  • Membership in the New York State Bar Association would be an asset.
  • 6 years of transactional practice experience in a major Canadian business law firm and/or a relevant in-house legal role and/or relevant work experience with a regulator (stock exchange or securities commission).
  • Excellent client service orientation combined with the ability to manage multiple critical client needs.
  • Strong drafting and substantive technical legal skills.
  • A high level of comfort with legal technology and willing to develop new technology proficiencies.
  • Strong interpersonal skills with the ability to work well independently and collaboratively within a team environment.
  • Excellent public speaking skills and an ability to communicate effectively (written and verbal) to a broad range of audiences, including senior management, partners, and clients.
  • Strong leadership, collaboration, and consultation skills.
  • Proven ability to establish and build trust-based working relationships with stakeholders and team members at all levels.
  • A pro-active and enthusiastic attitude.
  • Excellent project management skills and a demonstrated ability to prioritize and manage complex projects.
  • An ability to train/guide users in their use of evolving information sources.
  • Evidence of a collaborative and inclusive working style.
  • A desire to develop an understanding of the firm and its knowledge sharing needs.
How to Apply:

Interested candidates should forward their resume in confidence to Firm Admin Recruiting at [email protected].

At Torys, we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Position Overview

We are currently looking for a mid-level corporate associate to join our dynamic life sciences practice. Torys’ Life Sciences Practice is consistently ranked as a leading practice in both Canada and the U.S. and is completely integrated cross-border. We work with biopharma, medical device and health technology companies ranging from emerging and high growth start-ups to established corporates. We support these clients in all aspects of their formation, financing, ongoing regulatory compliance, acquisition strategy and execution, and use and commercial exploitation of their technology. This position will appeal to an excellent lawyer who enjoys collaborating with colleagues to solve complex legal problems. The ideal candidate will have at least 4-6 years of practice experience at a major Canadian or international law firm and will bring with them a positive attitude, a team orientation, and exceptional service ethos and a demonstrated work ethic. In return, this candidate will get extensive client exposure and responsibility and will be mentored by a team of industry-leading lawyers.

Skills & Experience
  • The ideal candidate should have:
    • between 4 – 6 years’ corporate law experience at a major law firm
    • excellent academic credentials
    • strong background and/or passion for life sciences, entrepreneurship and emerging companies
    • high energy and ability to thrive in a fast-paced environment
    • love of learning and desire for accelerated professional development
    • strong interpersonal skills
    • the ability to provide creative solutions to clients’ issues
    • the ability and desire to work directly with a spectrum of clients (both emerging and established)
    • the ability to work well independently and as part of a team
    • excellent written and oral communication skills
    • superb drafting skills
    • the ability to balance competing client demands
  • The candidate should have some experience with and/or exposure to some or all of the following:
    • drafting and negotiating documents for corporate structuring, venture capital, private equity and/or mergers and acquisition transactions
    • drafting and negotiating licensing and joint venture agreements
    • securities law transactions, including private placements, public offerings and/or other financings, as well as periodic disclosures
    • general corporate representation
  • Applicants should be members in good standing with the Law Society of Ontario
How to Apply:

Interested candidates should forward their resume in confidence to Georgia Brown, at [email protected]. We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require immediate accommodation at any time during the recruitment process, please contact Georgia Brown, Director, Legal Recruitment & Student Development.

Position Overview

We are currently seeking a senior real estate associate to join our dynamic and fast-paced practice in Toronto. The ideal candidate will have 5-7 years of experience working in a real estate group at a full-service Canadian law firm or real estate boutique. They will be required to manage competing priorities and to work under tight timelines. They must also be willing to learn and develop, and have a strong sense of initiative and personal accountability. They must have excellent judgment, attention to detail, organizational skills, and communication skills.

Skills & Experience

The ideal candidate should have:

  • 5-7 years of experience at a major Canadian law firm or real estate boutique with a focus on a variety of commercial real estate transactions;
  • experience with real property acquisitions and dispositions, development, joint ventures and secured financing matters;
  • experience advising on the real estate aspects of private and public M&A transactions, public debt and equity financings, renewable energy projects and project financings;
  • construction experience would be an asset;
  • strong analytical, communication and drafting skills;
  • a superior client service orientation and a strong work ethic; and
  • the ability to work well both independently and in a team-oriented environment.
How to Apply:

Interested candidates should forward their resume and academic transcripts in confidence to Georgia Brown, Director, Legal Recruitment and Student Development at [email protected]. At Torys, we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Georgia Brown, Director, Legal Recruitment and Student Development.

Position Overview

We are currently looking for a mid-level patent associate to join our dynamic Intellectual Property group. This position will appeal to an excellent lawyer-agent or agent who enjoys collaborating with colleagues to solve complex legal problems. The ideal candidate will have at least 3-5 years of post-call practice experience at a Canadian or international law firm or major in-house IP patent department, and will bring with them a positive attitude, a team orientation, an exceptional service ethos and a demonstrated work ethic. Excellent credentials are essential.

Skills & Experience

The ideal candidate should have:

  • strong academic credentials in science (especially chemistry, cellular biology, molecular biology, genetics, molecular genetics or botany)
  • a minimum of 3, with a preference for up to 5, years of post-call practice experience at a law firm or major in-house IP/patent department
  • life sciences patent drafting (including ancillary agreements) and patent prosecution
  • experience with and/or exposure to advising on some or all of: patentability, validity and infringement, freedom-to-operate analysis and searches
  • experience with and/or exposure to PMPRB and Health Canada as pertaining to life sciences patent and health care companies
  • high energy and thrives in a fast-paced environment
  • love of learning and desire for accelerated professional development
  • strong interpersonal skills
  • ability to craft solutions creatively and efficiently
  • ability to work well independently and as part of a team
  • excellent written and oral communication skills
  • ability to balance competing client demands
  • admission to the Ontario bar (or eligibility to be admitted to the Ontario bar)
  • CPATA class 1 patent licensee (or class 2 licensee eligible to return to class 1 status)
How to Apply:

Interested candidates should forward their resume and academic transcripts in confidence to Georgia Brown at [email protected]. We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require immediate accommodation at any time during the recruitment process, please contact Georgia Brown, Director, Legal Recruitment and Student Development.

Position Overview

We are seeking a mid-level private equity/M&A associate to join our dynamic and busy corporate group in Toronto. For more information on our Private Equity practice, please click here.

Skills & Experience

An ideal candidate will have:

  • significant private equity/M&A deal experience, including: advising private equity/institutional clients and their portfolio companies on buyout transactions, co-investment, joint venture and co-sponsor transactions and add-on acquisitions;
  • the ability to run transactions with limited supervision;
  • excellent interpersonal skills and a willingness to collaborate;
  • a superior client service orientation and a strong work ethic;
  • approximately 4 to 6 years of relevant transactional experience in a law firm setting;
  • the ability to work well both independently and in a team-oriented environment; and
  • good judgment.

A positive attitude, team orientation and demonstrated work ethic are essential to succeeding this role, as is an ability to manage multiple work streams in a fast-paced environment. All qualified applicants will be members in good standing with (or willingness to be admitted to) the Law Society of Ontario.

Applications

Interested candidates should forward their resume in confidence to Georgia Brown at [email protected].

To apply online, click here.

At Torys, we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experience and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require immediate accommodation at any time during the recruitment process, please contact Georgia Brown, Director, Legal Recruitment & Student Development.

Position Overview

We are seeking a mid-level private equity/co-investment associate to join our dynamic and busy corporate group in Toronto. For more information on our Private Equity practice, please click here.

Skills & Experience

An ideal candidate will have:

  • significant private equity/co-investment deal experience, including advising private equity/institutional clients and their portfolio companies on buyout transactions, co-investment, joint venture and co-sponsor transactions and add-on acquisitions;
  • the ability to run transactions with limited supervision;
  • excellent interpersonal skills and a willingness to collaborate;
  • a superior client service orientation and a strong work ethic;
  • at least 4 years of relevant transactional experience in a law firm setting
  • some familiarity with private equity fund arrangements;
  • the ability to work well both independently and in a team-oriented environment; and
  • good judgment.

A positive attitude, team orientation and demonstrated work ethic are essential to succeeding this role, as is an ability to manage multiple work streams in a fast-paced environment. All qualified applicants will be members in good standing with (or willing to be admitted to) the Law Society of Ontario.

Applications

Interested candidates should forward their resume in confidence to Georgia Brown at [email protected].

At Torys, we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experience and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require immediate accommodation at any time during the recruitment process, please contact Georgia Brown, Director, Legal Recruitment & Student Development.

Position Overview

We are looking for an associate to join our thriving infrastructure and energy team. This associate will have the opportunity to work on an internationally recognized, multidisciplinary team of lawyers to help clients to plan, procure, build, finance and operate major capital projects across multiple sectors, including some of the most significant and first-of-kind infrastructure and energy projects in Canada and the United States. This associate will advise a wide range of dynamic clients, including project sponsors, lenders, owners, Indigenous entities, and contractors, on innovative projects across North America. The work will include drafting, commenting on, negotiating and/or advising on procurement documents, concession and project agreements, major subcontracts (including construction contracts, service contracts and supply contracts), equity and joint venture arrangements and debt financing agreements.

Skills & Experience

The ideal candidate should have:

  • strong academic credentials
  • at least 2-5 years’ experience at a major law firm or in-house legal group
  • strong background in/passion for the infrastructure and energy sectors and related areas (e.g., project development, public-private partnerships, procurement, project finance, construction, Indigenous, ESG, environmental, energy regulation)
  • experience with and/or exposure to some or all of the following:
    • representing project sponsors, owners, lenders, construction contractors and/or service providers in the implementation of large-scale capital projects
    • advising clients in respect of contract drafting, negotiation and risk identification, evaluation and management on infrastructure and/or energy projects
    • working on commercial construction and project development transactions
    • structuring, negotiating, and documenting project financings
  • high energy and ability to thrive in a fast-paced environment
  • love of learning and desire for accelerated professional development
  • strong interpersonal skills
  • the ability to provide creative solutions to clients’ issues
  • the ability to work well independently and as part of a team
  • excellent written and oral communication skills
  • superb drafting and research skills
  • the ability to balance competing client demands
  • admission to the Ontario bar
How to Apply:

Interested candidates should forward their resume in confidence to Georgia Brown at [email protected].

At Torys, we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Georgia Brown, Director, Legal Recruitment and Student Development.

Position Overview

We are currently seeking a mid-level associate to join our highly-ranked private equity fund formation and fund investment practice group based out of our thriving Toronto office. This group advises both fund sponsors and institutional investors in structuring, negotiating and investing in private equity, venture capital and infrastructure funds and co-investment transactions. It also advises fund sponsors on fund formation spanning a range of private market areas, including buy-out, infrastructure and secondary funds as well as formation of segregated accounts and sole mandates.

Skills & Experience

The ideal candidate will have 3-5 years of practice experience working on private equity fund formations and/or investments in private equity funds at a major Canadian or international law firm. We are also willing to consider candidates who have a strong background in transactional corporate and M&A work and have a desire and willingness to learn private equity fund formation and fund investment. Additionally, the ideal candidate will have experience working collaboratively with practice specialists in a large firm environment and should be comfortable servicing clients across a wide range of industries.

A positive attitude, team orientation and demonstrated work ethic are essential to succeeding this role, as is an ability to manage multiple work streams in a fast-paced environment. All qualified applicants will be members in good standing with (or willingness to be admitted to) the Law Society of Ontario.

Applications

Interested candidates should forward their resume in confidence to Georgie Brown at [email protected].

Click here to apply online for this opportunity.

At Torys, we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experience and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require immediate accommodation at any time during the recruitment process, please contact Georgia Brown, Director, Legal Recruitment & Student Development.

Position Overview

We are currently looking for a mid-level associate to join our leading M&A practice, which services major corporations, entrepreneurial and growth-oriented companies in all major industrial sectors, investment funds, and all levels of government. This position will appeal to an excellent lawyer who enjoys collaborating with colleagues to solve complex legal problems. The ideal candidate will have 4-6 years of practice experience at a major Canadian or international law firm and will bring with them a positive attitude, a team orientation, an exceptional service ethos and a demonstrated work ethic. Excellent credentials are essential. All qualified applicants will be members in good standing with the Law Society of Ontario.

Skills & Experience
  • At least 4-6 years of corporate transactional practice experience, with significant experience advising clients on both public and private M&A transactions.
  • Motivation to do complex and engaging work, which will include assuming significant responsibility on transactions and taking a leadership role on transaction teams.
  • Ability to manage multiple work streams in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • Excellent judgment and drafting skills.
Applications

Interested candidates should forward their application materials (cover letter, resume and academic transcripts) in confidence to Georgia Brown, Director, Legal Recruitment and Student Development. We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require immediate accommodation at any time during the recruitment process, please contact Georgia Brown.

Position Overview

Torys’ Legal Services Centre (LSC) in Halifax is looking for an associate to join our Structured Products Team. This is a unique role as your work will be focused on supporting dedicated financial institution client teams that specialize in structured products. You will work closely with your team to review, draft and file routine and complex securities offering documents, with a strong emphasis on efficiency, accuracy, and timeliness. Additionally, the role will include providing legal services for related matters, including precedent maintenance, private placements and shelf prospectus renewals.

We are seeking someone who,

  • views process and efficiency improvements as an important part of client service and enjoys finding new and improved ways to complete complex, recurring legal work;
  • is excited to apply technology and automation in a legal setting in furtherance of client needs and team goals;
  • wants to engage in important work for a specialized team in a flexible and collaborative setting;
  • has a willingness to learn and develop and has a strong sense of initiative and personal accountability;
  • is able to work flexible hours when required to meet client demands;
  • lives in the Halifax area and is prepared to work in the office four days a week;
  • has a superior eye for detail, can readily spot inconsistencies or errors; and
  • exercises excellent judgment, time management and organization, and has superior communication skills.

This is a non-partnership track long-term career role, ideal for a lawyer who prefers to focus on practising law. You will not have to devote time to marketing or client development.

The LSC is Torys’ hub for high-volume and recurring legal work. We use technology, tools and processes to help our clients meet their goals efficiently and cost-effectively. Located in a bright, open-concept office in downtown Halifax, the LSC offers a hybrid work arrangement and competitive compensation without business development requirements.  Our bright, open concept office space allows for collaboration among team members. At the LSC, we are focused on working differently – this is your chance to be a part of cutting-edge legal process development and innovation hub.  

Skills & Experience

The ideal candidate will:

  • have at least one or two year(s) of experience as a corporate associate and be in good standing with the Law Society of Ontario or the Nova Scotia Barristers’ Society;
  • have exceptional attention to detail and willingness to collaborate;
  • have superior client service skills and a strong work ethic;
  • be highly organized, self-motivated and proactive; eager to take ownership of projects and able to advance work independently;
  • be team-oriented with exceptional interpersonal skills, a positive attitude and a commitment to shared success;
  • have the ability to deal easily with ambiguity and change, including changing priorities, timelines and processes;
  • have the ability to work in fast-paced environment and manage multiple hard deadlines;
  • have excellent judgment and the ability to embrace new challenges and focus on continuing professional development; and
  • have strong knowledge of Microsoft Office and other Microsoft applications, along with experience working in a document management system and using a time entry billing system.
  • The ability to read and write French would be considered an asset.

∞ We will provide the training and support you need to succeed in this role. ∞

If this describes you – or someone you know – we’d love to hear from you – or them!

How to Apply:

Interested candidates should forward their resume in confidence to Kimberly Sheldrake-Head, Director, Professional Resources at [email protected].

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require immediate accommodation at any time during the recruitment process, please contact Kim Sheldrake-Head.

Law Clerks, Agents and Paralegals

Position Overview

We are currently seeking a junior patent agent to join our dynamic and fast paced practice in Toronto. The ideal candidate will have two to three years of experience as a technical consultant or agent at an intellectual property law firm or IP group in a law firm. The role is best suited to an individual who thrives in a fast-paced environment. You will frequently be required to manage competing priorities and to work under tight timelines. You must also be willing to learn and develop and have a strong sense of initiative and personal accountability. You must have excellent judgment, attention to detail, organizational skills, and superior communication skills. We also offer a hybrid working model and the option to work from home on average 2 to 3 days per week.

Skill & Experience
  • At least two years’ experience as a patent agent or technical consultant, including exposure to some or all of the following:
    • drafting, filing and prosecuting patent applications, and advising on validity, patentability, freedom-to-operate and infringement of intellectual property rights
    • research experience in one or more areas of botany, biotechnology, plant genetic engineering, cellular and molecular biology, stem cell technologies, cell and gene therapies
    • experience working directly with clients and counselling them on strategies for building and aligning their patent portfolios with business objectives and developing strong in-house processes to stimulate and capture innovation
  • Perform IP due diligence with respect to third party licensing and acquisition projects
  • Understands the “bigger picture” and analyzes problems thoroughly
  • Evaluate and improve the department’s systems and procedures
  • Strong written, oral and communication skills
  • Applies business, biology and science skills to provide practical solutions to client’s issuesMust be a registered Patent Agent  
How to Apply:

Interested candidates should forward their resume in confidence to Kimberly Sheldrake-Head, Director, Professional Resources at [email protected].

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require immediate accommodation at any time during the recruitment process, please contact Kim Sheldrake-Head.

Firm Administration

Position Overview

The Director, Legal Learning is responsible for overseeing the design, development and execution of the professional development and Continuing Legal Education programming and initiatives across all offices, in furtherance of lawyer, law clerk, and paralegal professional development.

Key Accountabilities
  • Lead the development and delivery of innovative, accessible and relevant professional development programming firmwide that supports the highest standard of excellence.
  • Oversee multiple streams of curricula in various formats tailored to a range of roles, practice groups and career stages, including orientation, junior associate training, associate retreats, and counsel/partner training.
  • Through engaging, timely and relevant programming, foster an ongoing learning culture within the firm.
  • Consult and collaborate internally across business services teams, practice groups and offices to assess short- and long-term developmental and educational opportunities and needs in alignment with our professional competencies model.
  • Obtain and manage feedback to regularly evaluate the effectiveness of the firm’s professional development programming.
  • For outsourced initiatives, manage the process of identifying and vetting speakers, resources and vendors, defining the engagement, negotiating contract terms, reviewing deliverables and managing the relationship from development through delivery.
  • Research, interview, evaluate and maintain a roster of external coaches who may be engaged to work with our legal professionals to enhance their development.
  • Monitor current “best in class” programs being offered by external providers (PLI, Stafford, Osgoode PD, etc.)
  • Track and manage the selection of attendees at various prominent programs, including the Osgoode Trial Advocacy Workshop, the Osgoode Written Advocacy Workshop and the ICD Directors Education Program.
  • Maintain the firm’s status as an accredited provider of CLE/CPD programming with the New York State Continuing Legal Education Board and the Law Society of Ontario.
  • Lead the annual accredited provider reporting process in New York and Ontario.
  • Oversee the accreditation process for internal and client-facing programs, including reviewing all internal and client program materials to ensure they satisfy accreditation criteria.
  • Oversee the viLMS system for tracking New York CLE credits, provide status reports to New York called attorneys and clients and respond to inquiries as they arise.
  • Liaise with legal professionals, clients and representatives at the relevant bar associations regarding exemptions, extensions, suspensions, audits, overall compliance and other inquiries.
  • Remain apprised of and communicate changes to the continuing legal education requirements across all jurisdictions.
  • Remain current with the latest training practices, topics, trends and technologies to assess, source and (where relevant) implement them into our ongoing legal learning initiatives.
  • Work closely with our Knowledge & Innovation team to integrate practice support technologies (including AI), business process efficiencies and project management concepts into the programming.
  • Provide guidance, coaching and developmental support to team members to ensure that the legal learning team is engaged, capably delivering on their accountabilities and meeting service standards of the department and firm.
  • Develop the firmwide legal learning budget and manage expenses.
Attributes & Experience
  • An LLB or JD degree with an excellent academic record from a reputable law school. Must be in good standing with the Law Society of Ontario.
  • 5-7 years related experience, preferably within a law firm or professional services firm.
  • In-depth knowledge of legal markets and the legal professional landscape.
  • Proficient in MS Office product suite
  • Excellent client service orientation combined with the ability to manage multiple critical client needs.
  • Strong business acumen and analytical skills; creative, strategic, and forward thinker.
  • Excellent public speaking skills and an ability to communicate effectively (written and verbal) to a broad range of audiences, including senior management, partners, and clients.
  • Strong interpersonal skills with the ability to work well independently and collaboratively within a team environment.
  • Excellent project management skills and a demonstrated ability to prioritize and manage complex projects.
  • Strong leadership, collaboration, and consultation skills.
  • Ability to influence stakeholders and motivate people towards mutually agreeable outcomes.
  • Proven ability to establish and build trust-based working relationships with stakeholders and team members at all levels.
  • Flexible to travel periodically and to work evenings and weekends as required.
How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Position Overview

The Manager, Events is responsible for the management, delivery and administration of the firm’s Events Services provided to clients (internal and external).

Key Accountabilities

Client and Firm Events

  • Manage the planning, organization and execution of client and firm events.
  • Maintain best in class service standards for the Events team.
  • Execute and plan events, including:
    • working closely with internal events partners to establish a 1-3 year social events plan;
    • maintaining a calendar of events for all offices, and implementing a system that enables and anticipates long term planning and effective short-term event execution;
    • establishing schedules and task assignments to ensure event execution aligns with firm goals and objectives;
    • sourcing, recommending and engaging venues;
    • keeping abreast of new trends, spaces, destinations and restaurants;
    • recommending new opportunities for events, providing stakeholders with a variety of event alternatives;
    • managing all aspects of event delivery (e.g. venue, food, alcohol, equipment, set up, communications, guest reception, programs, travel, etc.); and
    • providing post event recaps, budget analysis and participant feedback.

Vendor Management

  • Negotiate terms of contract and oversee work performed by vendors to ensure they adhere to the terms and service level agreements.
  • Act as the liaison to translate business requirements of the program and/or process and oversee the build and delivery of customized solutions, including liaising with stakeholders to define the scope of work.

Budget

  • Establish expense and revenue (recoveries) budgets and monitor actuals against budgets raising any issues and cost reduction strategies with Director. Provide forecasts and updates as changes occur.

Team Engagement

  • Provide direction, coaching and development support to direct reports to ensure they are engaged, capable and meeting service standards.
  • Participate in the recruitment process with HR.

Other

  • Work closely with Marketing & Business Development team to facilitate M&BD initiatives and events, maintain IA database and ensure branding opportunities and marketing tools are consistent with firm standards.
  • Participate in special projects and initiatives as required.
Attributes & Experience
  • Post-secondary degree or diploma in event planning, management, or equivalent experience to successfully complete the essential requirements of the role.
  • Certified Meeting Professional (CMP) designation would be an asset.
  • 5+ years of experience in event management, including managing a small team, for top-tier professional services or hospitality organization.
  • Experience managing vendor relationships.
  • Active membership in an event planning association.
  • Proficient in MS Office product suite.
  • Exceptional client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Ability to plan, organize, schedule and deliver within tight deadlines in a high-pressure environment.
  • Strong relationship and consultation skills – able to work with a diverse group of stakeholders and navigate effectively within the organization.
  • Ability to execute a broad spectrum of event formats ranging from small informal dinner gatherings to firmwide destination retreats. Ability to work collaboratively with others, where there are multiple stakeholders and conflicting views on the best approach.
  • Excellent negotiation, influencing and vendor management skills, including negotiation with hotels, restaurants, entertainers and other event-related vendors.
  • Strong leadership skills to be able to build, motivate and direct a team to success.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Flexibility to work evenings and weekends as needed, occasional travel may be necessary.
How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Sajida Nurgat, HR Business Partner.

Position Overview

The Conflicts & Records Specialist is responsible for providing firm-wide support services related to the conflicts, business intake and records management processes.

Key Accountabilities

  • Perform conflict searches designed to provide information necessary to identify potential legal and business conflicts for new business intake and incoming legal professionals.
  • Liaise with Risk Management to coordinate the resolution of issues related to conflicts and new business intake as well as other risk-related issues.
  • Support legal professionals and assistants with new business intake.
  • Review matter opening to ensure compliance with firm policies and Know Your Client (KYC) requirements. Follow up with legal professionals and assistants as required. Process matter closings.
  • Update and maintain information relating to clients and matters to ensure accuracy.
  • Generate various ad-hoc reports including client/matter reports, related party listings and reports on physical files.
  • Assist in the audit inquiry process.
  • Assist with records management including coordination of file delivery to and retrieval from off-site storage and support of records destruction initiative.
  • Provide after-hours support for urgent conflicts search requests on a rotating basis.
  • Participate in various department projects and initiatives as required.
Attributes & Experience
  • Post-secondary education in a business-related field and/or equivalent experience to successfully complete the essential requirements of the role.
  • 3+ years of related experience, preferably in a professional services environment. Experience in conflict searching, business intake and/or records and information management is an asset.
  • Knowledge of business intake, conflicts, records management and ethical wall software (CorpIntake, 3E, Intapp Walls etc.) is an asset.
  • Exceptional client service skills with the aptitude to go above and beyond to get the job done.
  • Strong analytical abilities, problem-solving skills and exceptional attention to detail.
  • Strong time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Sophie Jamieson, HR Business Partner.

Position Overview

The Graphic Designer supports the Graphic Design Lead (together, the "design team") and the broader Marketing and Business Development (MBD) department on various projects and contributes to the design and production of Torys’ branded content across a range of marketing and business development initiatives.

Key Accountabilities

Design

  • Work closely with the design team to triage and respond to requests from the broader MBD team and the firm in delivering on design and production of branded material and templates for a range of firm assets, including advertisements, brochures, publications, invitations, conferences and event materials, marketing and campaign collateral, web graphics and other tools needed to promote and position the firm in the market.
  • Collaborate on the design of templates and graphics on proposal and pitch designs.
  • Support the BD team on pitches and proposals for graphic design input on proposals and related materials, including PowerPoint presentations. 
  • Respond to PowerPoint presentation requests, including assisting in the development of new templates and PowerPoint design assets.
  • Lead the design and creation of the firm’s Continuing Legal Education (CLE) menus as well as any requests for bespoke menus for clients within certain industries.
  • As part of the design team, progress a range of design requirements related to firm initiatives, including but not limited to:
    • Thought leadership design
    • Photography sourcing
    • Web and animation graphics
    • Social media banners and graphics
    • Other ad hoc requests.

Administration

  • Assist with tracking and reporting for other departmental initiatives such as client presentations and webinars.
  • Support various departmental projects and initiatives as required.
Attributes & Experience
  • Post-secondary degree or diploma in Marketing, Design or equivalent experience to successfully complete the essential requirements of the role.
  • 2-3 years of related experience, preferably in a professional services firm.
  • Experience using a CRM software, HTML and Sitecore is an asset.
  • Proficient in MS Office and Adobe product suite, including Microsoft Word and PowerPoints specifically.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment and iterate on design materials with a view to both meeting brand standards and the needs of the matter at hand.
  • Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Resourceful and independent working style that fosters identifying and sourcing missing information, feedback or external resources.
  • Exceptional attention to detail.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Determined with a can-do, hands-on approach; driven by delivery and end-results.
  • Flexibility to work overtime when required.
 
How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Sueanne Pham, HR Business Partner.

Position Overview

The Coordinator, Research and Intelligence, is responsible for providing research and analytics support.

Key Accountabilities
  • Conduct and compile research on specific clients, competitors, or prospects from both publicly available information, internal databases, and research tools.
  • Support matter-related queries and research requests for internal marketing, client development and business development workstreams and initiatives.
  • Support the team on strategic projects and ad-hoc research requests and provide research support on key pitches and proposals.
  • Produce and maintain standard reports through Google analytics, social media, and Vimeo, for lawyers and MBD team.
  • Leverage Google Analytics, Power BI, Google Data Studio, in-house intel, third-party software, and market analysis to produce and maintain marketing analytics dashboards and reports on marketing and BD initiatives.
  • Provide backup to team members on client financial reporting.
  • Respond to ad-hoc analytics and research queries, including on specific competitors, clients or prospects.
Attributes & Experience
  • Post-secondary degree or diploma, or equivalent experience to successfully complete the essential requirements of the role.
  • Two years of related experience, preferably in a professional services firm or  a consulting firm. Working knowledge of research tools/databases such as CapitalIQ / Bloomberg / Pitchbook is a must.
  • Knowledge of Power BI, Looker Studio and/or Google analytics is an asset.
  • Proficient in MS Office product suite (which includes a strong working knowledge of PowerPoint, Outlook, Excel and Word.)
  • Research and analytics experience is preferred.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Strong organizational, time management and project management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Careful attention to detail with strong problem-solving skills, intellectual curiosity and analytical acumen.
  • Strong mathematical and analytical skills, with the ability to break down problems into single and manageable components, as well as complex data sets to parts. A high level of comfort with ambiguity and experience in "connecting the dots" across a number of themes.
  • Must be able to take initiative, be self-motivated and work calmly in high pressurized situations.
  • Determined with a can-do approach.
  • Willingness to learn new digital tools.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Position Overview

The Coordinator, Payroll is responsible for administering payroll across all offices (Toronto, Calgary, Montreal, Halifax, and New York), ensuring compliance with legislative, regulatory, and internal requirements.

Key Accountabilities
  • Act as subject matter expert and respond to general questions related to payroll.
  • Process full cycle biweekly, monthly, and quarterly payrolls across multiple jurisdictions (Canada & U.S.) (e.g., changes relating to new hires, terminations, salary increases, leave of absences, promotions, and transfers, etc.).
  • Audit biweekly, monthly and quarterly payrolls.
  • Balance and remit statutory withholdings, contributions to retirement plans, HSA, United Way, and wage attachments/garnishments.
  • Prepare payroll journal entries and reconcile related general ledger accounts.
  • Issue ROEs to Service Canada.
  • Reconcile and produce year end tax slips (e.g., T4s and W2s).
  • Work with Manager to identify any current inefficiencies, best practices and make recommendations for improvements. 
  • Develop and run payroll reports utilizing UKG Pro and BI. 
  • Research and monitor legislative changes that impact payroll, and update processes to ensure compliance.
  • Participate in internal and external payroll audits.
  • Provide backup support to team members during high peak times (vacation and absences). 
  • Participate in projects and initiatives as required.
Attributes & Experience
  • National Payroll Institute (NPI) PCP designation or other equivalent designation.   
  • 2 years of payroll administration experience.
  • Experience with UKG Pro is an asset.
  • Proficient in MS Office product suite.
  • Strong client service orientation combined with the ability to manage multiple needs at the same time.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Exceptional attention to detail, efficient and organized.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • A flexible and positive attitude.
  • Bilingual (French/English) is an asset.
How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Position Overview

Torys LLP is seeking a Practice Counsel to be part of our Knowledge and Innovation team and work directly with our capital markets and M&A practice groups. The successful candidate will report directly to the Chief Knowledge & Innovation Officer.

Key Accountabilities
  • Stay on top of proposed rule changes, recent developments and trends in capital markets and M&A, and provide timely updates to practitioners.
  • Develop and manage our capital markets and M&A internal resources.
  • Create legal content for our internal practice pages and external website.
  • Author publications to clients.
  • Teach in our corporate CLE program.
  • Respond to daily questions from our practitioners.
  • Support client and business development initiatives.
Skills & Experience
  • An LLB or JD degree with an excellent academic record from a reputable law school. Must be in good standing with the Law Society of Ontario.
  • Membership in the New York State Bar Association would be an asset.
  • 6 years of transactional practice experience in a major Canadian business law firm and/or a relevant in-house legal role and/or relevant work experience with a regulator (stock exchange or securities commission).
  • Excellent client service orientation combined with the ability to manage multiple critical client needs.
  • Strong drafting and substantive technical legal skills.
  • A high level of comfort with legal technology and willing to develop new technology proficiencies.
  • Strong interpersonal skills with the ability to work well independently and collaboratively within a team environment.
  • Excellent public speaking skills and an ability to communicate effectively (written and verbal) to a broad range of audiences, including senior management, partners, and clients.
  • Strong leadership, collaboration, and consultation skills.
  • Proven ability to establish and build trust-based working relationships with stakeholders and team members at all levels.
  • A pro-active and enthusiastic attitude.
  • Excellent project management skills and a demonstrated ability to prioritize and manage complex projects.
  • An ability to train/guide users in their use of evolving information sources.
  • Evidence of a collaborative and inclusive working style.
  • A desire to develop an understanding of the firm and its knowledge sharing needs.
How to Apply:

Interested candidates should forward their resume in confidence to Firm Admin Recruiting at [email protected].

At Torys, we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Legal Secretarial Support

Position Overview

The Legal Support Assistant is responsible for providing administrative and back up support to all legal assistants and legal professionals across the New York office (including visiting lawyers). 

Key Accountabilities

Principal/Legal Assistant Support

  • Provide support with the entry of dockets and preparation of client bills (e.g., print and review prebills) on a monthly, quarterly or ad hoc basis. 
  • Assist with the preparation of engagement letters and the coordination of new file openings, matter intake, conflict searches, and audit requests.
  • Prepare and submit expense reports for legal professionals.
  • Provide support with travel arrangements including booking flights, hotel and car rentals.  Assist in preparing schedules and itineraries.
  • Responsible for quality-checking, organizing, printing, and scanning documents.
  • Assist with the coordination of client meetings including booking boardrooms and associated services (e.g., catering and technology requirements (e.g, audio-visual equipment).
  • Assist with electronic filing as per legal assistant/legal professional instructions and firm/practice group guidelines.
  • Provide routine support to visiting lawyers including:
    • ensuring legal professionals know who to contact for administrative and document support during and after hours;
    • liaising with legal professionals’ primary assistant to coordinate and confirm travel arrangements and requirements upon arrival.
  • Update tips sheets to include client billing, travel information, and personal preferences.
  • Work cooperatively with others in scheduling vacation, breaks/lunches, and absenteeism time to ensure assistants/legal professionals are well supported.
  • Aid with ad hoc duties as required (e.g. data entry, calendar management, updating InterAction).
Attributes & Experience
  • Four-year college degree or relevant professional experience required.
  • 1-year related experience, preferably within a professional services firm.
  • Strong working knowledge of MS Office product suite, and PDF creator and editor software programs such as Power PDF.
  • Experience using an electronic document management system preferred.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent organizational skills with the ability to plan, prioritize and manage time effectively.
  • Ability to work well independently and collaboratively within a team environment.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Exceptional attention to detail.
  • Ability to follow instructions and standard work processes to perform routine tasks.
  • Ability to quickly adapt and learn new technology
Applications

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment.
Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Compensation

The pay range for this role is $59,500 - $70,000.

Position Overview

Supporting a team of Patent Prosecution principals in the Intellectual Property (IP) department, the Legal Practice Assistant is responsible for managing the administrative side of their practices.

Key Accountabilities

Principal/Client Support

  • Act as key contact for all matters relating to:
    • coordinating travel arrangements, preparing itineraries and travel expense reports; 
    • completing LSUC renewal applications, and tracking CPD credits; and
    • updating bios, internal and external conferences, and liaising with Boards, etc.
  • Prepare client correspondence in accordance with the requirements set by the principal/practice group, as required.
  • Update contact names and addresses in Interaction and any other client databases.
  • Coordinate client meetings, schedule boardrooms, and arrange for catering or audio-visual equipment.
  • Update calendars for assigned principals, which includes meetings, appointments, due dates and client-related activities (i.e., set up/maintain tickler (FogBugz) system to ensure principals engage with clients on a regular basis).
  • Handle and review all incoming mail, email, fax communications, and arrange for specialized mail/courier/messenger services as required. 
  • Receive, handle, screen, and/or direct incoming calls as directed by principals. Respond to routine inquiries and requests from clients, and take messages as required.
  • Respond promptly to requests and work collaboratively with other departments and members of the firm. 
  • Provide backup support when other Legal Practice Assistants are absent, are at capacity, and/or managing multiple/difficult deadlines. 
  • Work cooperatively with others in their team/quad in scheduling vacation, breaks/lunches, and absenteeism time to ensure principals are well supported.
  • Coordinate activities with other departments and staff as required (e.g., Facilities, Marketing, etc.). 
  • Liaise and work closely with Document Specialists and Support Assistants, as appropriate, to ensure tasks are completed within a timely manner.
  • Participate in projects and initiatives as assigned. 

Financial Functions

  • Partner with principals to ensure docket time is entered by set deadlines and follow up with principals as required.
  • Monitor and review outstanding WIP (Work In Progress) to ensure timely billing. 
  • Prepare, print and review prebills (e.g., monthly, quarterly or on request) using 3E billing workflow and functionality, and revise according to client billing guidelines and Firm standards and policies. Ensure invoices are sent to clients in a timely manner.
  • Prepare cheque requisitions as required to initiate payment of third-party invoices and filing fees 
  • Prepare various reports (e.g., spreadsheets) related to time/billing information for principals and/or clients. 
  • Proactively monitor specific clients and/or matters when Alternate Fee Arrangements are in place. Ensure special rates and discounts are applied to invoices. Actively monitor budget thresholds and update billing principals on status. 

File Management

  • Prepare engagement letters and work with the Conflicts and Records team to coordinate new file openings, matter intake, conflict search and audit requests. 
  • Maintain and organize files to ensure they are easily retrievable by principals, and file/scan all paper or electronic correspondence/records into the firms document management system. Work with Support Assistants, as required, to store client files as appropriate within firm guidelines.

Business Development

  • Coordinate with various departments to ensure all necessary correspondence/documents are compiled for Pitches and Request for Proposals (i.e., principal bios, billing rates, etc.).

Project Management

  • Assist principals with matter/project management support as required (e.g., set up and prepare reports, proactively monitor and track project items and related budget information).
Attributes & Experience
  • Legal Assistant diploma or post-secondary degree/diploma in Office Administration is required.
  • 5+ years of Patent Prosecution experience, preferably within a law firm or professional services firm.
  • Experience with Improtech or other Intellectual Property systems is desired.
  • Must have strong knowledge of legal terms, documents and procedures.
  • Proficient in MS Office product suite.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Exceptional attention to detail, efficient and organized. Proactive and takes initiative.
  • Ability to work well independently and collaboratively within a team environment.
  • Ability to work in a high-pressure environment.
  • Flexibility to occasionally work overtime.
How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Position Overview

The Document Specialist is responsible for providing firm-wide document production support at an advanced to expert level using Microsoft Office products, department-specific software and other tools to complete work requests, such as revisions, comparisons, formatting, proofing, document conversions, troubleshooting, and document stabilization.

Key Accountabilities
  • Manage and respond to document production requests, communicating expectations to complete the work in an efficient, accurate and timely manner, this includes managing requests with restricted access.
  • Provide document processing services for requests received via the request management service that may take the form of email instructions, markups, notes, digital dictation, or voicemail; proofread and a quality-check of the work for appropriate formatting, spelling, and clarity (excluding legal language).
  • Create or edit various documents of different file types, through copy-typing, transcription, scanning, converting, or other methods. The work includes integrating markups; use and management of tracked changes and comments; formatting; cleaning and stabilization of documents; cross-referencing; managing references; indexing; creating tables, graphs, charts, and objects; performing mail merges; making a fillable document form; adding or removing security features from a document; and splitting or combining documents.
  • Troubleshoot documents (including up to an advanced technical level) to identify and fix issues preventing proper use.
  • Convert and format various file types to different file types (e.g., Word, Excel, PDF), ensuring the converted content is legible, complete, and formatted as requested.
  • Prepare blacklines of documents, workbooks, PDFs or presentations and troubleshoot to obtain the most useful result using the most efficient programs, processes, and formatting strategies.
  • Create or edit PDFs from various source documents or websites; revise PDFs; create links or hyperlinks; create table of contents; reduce the file size; add or remove security features; make a PDF form fillable; compile, combine, or split PDFs.
  • Prepare or edit presentations, charts, workflows or timelines in PowerPoint or Visio.
  • Create or edit Excel workbooks from various source documents, including entering and editing data; revising workbooks or worksheets; creating, editing, and troubleshooting formulas and formatting; formatting worksheets and workbooks for optimal viewing or printing; and preparing and revising pivot tables.
  • Manage documents on or send documents from the document management system or ShareFile as needed. This includes uploading documents or versions, managing document properties, and searching for documents.
  • Provide Litigation Trial support, such as preparing or revising trial documents according to standards, needs, and instructions.
  • Assist with Corporate Data Room Index Updates, Marketing Quarterly presentation table/chart production, and administrative work as needed.
  • Liaise and work closely with Legal Practice Assistants, and Support Assistants, as appropriate, to ensure tasks are completed within a timely manner. This includes organizing printing, scanning and delivery support, and redirecting incoming faxes.
  • Work cooperatively with others in the team to schedule vacation, breaks, lunches, and absenteeism time to ensure the firm is well supported.
  • Respond promptly to requests and work collaboratively with other departments and members of the firm.
  • Participate in projects and initiatives as assigned.
Attributes & Experience
  • Legal Assistant diploma or post-secondary degree/diploma in Office Administration (or equivalent experience) is required.
  • 5+ years’ related experience, preferably within a legal professional services firm.
  • Expert in MS Office product suite.
  • MOS Certification would be an asset but is not required.
  • VBA programming knowledge would be an asset but is not required.
  • Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Good working knowledge of legal terms, documents, and procedures including exceptional attention to detail and proofing abilities.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Seeks to improve and grow their knowledge. Looks for and suggests improvement of processes, and is open to new processes and adequately evaluates them.
  • Proactive and takes initiative, while knowing when to question and when to simply proceed. Knows who to get involved when problems arise or decisions need to be made.
  • Collaborates well with others, offers support and assistance and seeks same as needed. Demonstrates respect and maintains equanimity in difficult or challenging situations.
  • Gets involved with projects and participates in managing the whole or their assigned parts.
  • Ability to work in a high-pressure environment.
  • Flexibility to occasionally work overtime.
How to Apply:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources.

Version française ci-dessous.


Position Overview

The Legal Assistant is responsible for providing administrative and document-related support to principals.

Key Accountabilities

Principal/Client Support

  • Prepare client correspondence in accordance with the requirements set by the principal/practice group, as required.
  • Under legal professional supervision, prepare initial drafts of routine documents based on precedents, revisions, comparisons, track changes and database entry.
  • Update contact names and addresses in Interaction and any other client databases.
  • Coordinate client meetings, schedule boardrooms and arrange for catering or audio-visual equipment.
  • Update calendars for assigned principals, which includes meetings, appointments, due dates and client-related activities (i.e., set up/maintain tickler system to ensure principals engage with clients on a regular basis).
  • Handle and review all incoming mail, email, fax communications; and arrange for specialized mail/courier/messenger services as required. 
  • Receive, handle, screen and/or direct incoming calls as directed by principals; respond to routine inquiries and requests from clients; and take messages as required.
  • Respond promptly to requests, and work collaboratively with other departments and members of the Firm. 
  • Provide backup support when other Legal Assistants are absent, are at capacity and/or managing multiple/difficult deadlines. 
  • Coordinate activities with other departments and staff as required (e.g., Facilities, Marketing, etc.). 
  • Liaise and work closely with Legal Document Specialists and Support Assistants, as appropriate, to ensure tasks are completed within a timely manner.
  • Participate in projects and initiatives as assigned. 
  • Act as key contact for all matters relating to:
    • coordinating travel arrangements, preparing itineraries and travel expense reports; 
    • completing Quebec Bar renewal applications, and tracking CPD credits.

Financial Functions

  • Partner with principals to ensure docket time is entered by set deadlines and follow up with principals as required.
  • Monitor and review outstanding WIP (Work In Progress) to ensure timely billing. 
  • Prepare cheque requisitions as required to initiate payment of third-party invoices and filing fees

File Management

  • Prepare engagement letters and work with the Conflicts and Records team to coordinate new file openings, matter intake, conflict search and audit requests. 
  • Maintain and organize files to ensure they are easily retrievable by principals, file/scan all paper or electronic correspondence/records into the firms document management system. Work with Support Assistants as required to store client files as appropriate within firm guidelines.
Attributes & Experience
  • Legal Assistant diploma or post-secondary degree/diploma in Office Administration is required.
  • 4 years related experience, preferably within a legal professional services firm.
  • Must have strong knowledge of business legal terms, documents and procedures.
  • Proficient in MS Office product suite.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication (verbal and written with bilingual proficiency) and interpersonal skills.
  • Exceptional attention to detail, efficient and organized.  Proactive and takes initiative.
  • Ability to work well independently and collaboratively within a team environment.
  • Ability to work under pressure.
  • Flexibility to occasionally work overtime. 
Applications

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting ([email protected]).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment.
Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, Human Resources. 

 

Description du Poste

L’adjoint(e) juridique est responsable du soutien administratif et documentaire aux donneurs d’ouvrage.

Responsabilités Principales

Soutien des avocats et des clients

  • Préparer la correspondance destinée aux clients conformément aux exigences établies par l’avocat(e) concerné(e) ou le groupe de pratique, selon les besoins.
  • Sous la supervision d’un professionnel du droit, préparer les premières ébauches de documents d’utilisation courante, en se fondant sur les précédents, les révisions, les comparaisons, le suivi des modifications et les informations des bases de données.
  • Mettre à jour les noms et coordonnées des personnes-ressources dans Interaction et dans toute autre base de données sur les clients.
  • Coordonner les réunions avec les clients, réserver des salles de conférence et prendre les dispositions nécessaires pour le service de traiteur ou l’équipement audiovisuel.
  • Mettre à jour les calendriers des avocats en y indiquant les réunions, les rendez-vous, les dates d’échéance et les activités relatives aux clients (c.-à-d. établir et mettre à jour un système de rappels pour s’assurer que les avocats communiquent régulièrement avec les clients).
  • Traiter et examiner toutes les communications reçues par courrier, courriel et télécopieur, et organiser les services spécialisés de courrier, de livraison et de messagerie, au besoin.
  • Recevoir, traiter, filtrer et (ou) diriger les appels entrants selon les directives des avocats; répondre aux demandes de renseignements et aux demandes courantes des clients; prendre les messages au besoin.
  • Répondre rapidement aux demandes et travailler en collaboration avec d’autres services et membres du cabinet.
  • Fournir un soutien complémentaire lorsque les autres assistants juridiques sont absents, ont besoin d’assistance et (ou) gèrent des échéances multiples ou serrées.
  • Coordonner les activités avec les autres services et le personnel, au besoin (p. ex., gestion des installations, marketing, etc.).
  • Assurer la liaison et travailler en étroite collaboration avec les spécialistes des documents juridiques et les adjoints de soutien, le cas échéant, pour veiller à l’exécution des tâches en temps opportun.
  • Participer aux initiatives et aux projets attribués.
  • Agir à titre de personne-ressource pour toutes les questions relatives à:
    • la coordination des préparatifs de voyage, la préparation des itinéraires et les comptes de frais;
    • les demandes de renouvellement auprès du Barreau du Québec et le suivi des crédits de formation professionnelle continue (FPC).

Fonctions liées aux aspects financiers

  • Collaborer avec les avocats pour veiller à la facturation des heures de travail dans les délais prescrits et faire les suivis requis.
  • Faire le suivi et l’analyse des travaux en cours pour veiller à la facturation en temps opportun.
  • Préparer des demandes de chèques pour le paiement de factures de tiers et des frais de dépôt.

Gestion des documents

  • Préparer les lettres-mandats et collaborer avec l’équipe de gestion des conflits et des dossiers pour coordonner l’ouverture et la création de nouveaux dossiers, la recherche de conflits et les demandes de vérification.
  • Tenir à jour et organiser les dossiers pour veiller à ce que les avocats y aient accès facilement; classer et numériser toute la correspondance et les documents électroniques dans le système de gestion des documents du cabinet. Travailler avec les adjoints de soutien, au besoin, pour le classement et l’archivage des dossiers des clients conformément aux lignes directrices du cabinet.
Compétences et Expérience
  • Diplôme d’assistant(e) juridique ou d’études postsecondaires en administration de bureau (obligatoire).
  • Quatre ans d’expérience pertinente, de préférence au sein d’un cabinet de services juridiques professionnels.
  • Connaissance approfondie de la terminologie, des documents et des procédures du droit des affaires.
  • Maîtrise des logiciels Microsoft Office.
  • Attitude axée sur le service à la clientèle et capacité de gérer les besoins de plusieurs clients en même temps.
  • Bon entregent et excellentes aptitudes pour la communication (verbale et écrite) en français et en anglais.
  • Soin exceptionnel apporté aux détails; efficacité et grand sens de l’organisation. Attitude proactive et esprit d’initiative.
  • Capacité de travailler efficacement, de façon autonome et en collaboration, dans un contexte d’équipe.
  • Capacité de travailler sous pression.
  • Souplesse : aptitude à travailler des heures supplémentaires à l’occasion.
  • Attitude axée sur les résultats, autonomie et grand sens des priorités dans un milieu où le rythme des activités est soutenu et les échéances sont serrées.
Pour Postuler:

Veuillez transmettre votre curriculum et votre lettre de présentation en précisant vos attentes salariales au service de gestion du recrutement du cabinet ([email protected])

Nous remercions tous les candidats pour l’intérêt porté à Torys LLP, toutefois seuls seront contactés les candidats sélectionnés pour l’étape des entrevues.

Nous favorisons un environnement de travail inclusif et accessible et nous sommes déterminés à offrir un appui aux candidats et aux membres du cabinet en situation de handicap. En tout temps, durant le processus de recrutement, si vous nécessitez un accommodement, veuillez communiquer avec Jenny Tavares, directrice principale des ressources humaines.